Safety & Quality (HSEQ)
Usage decisions on held stock, CAPA with effectiveness checks, inspections and NCRs, supplier quality (SCAR, certificates, scorecard), incidents, hazards with risk assessment, PPE and permits to work.
Available with the Safety & Quality module. Lot quarantine, shelf life and recalls stay in Inventory because they are stock operations; HSEQ links to them.
Usage decisions (/hseq/usage-decisions) — UD
Queue of quarantined and failed lots. Each decision does the stock work for you:
- Release — lot becomes available again (not allowed for failed lots).
- Rework — lot stays held and a re-inspection is created; passing it releases the lot.
- Return to supplier — creates a draft purchase return for the lot; posting it ships the held stock out.
- Scrap — posts a goods issue (reason scrap) immediately.
- Use as-is — concession that needs approval from a second person with the approve right; then the lot is released.
CAPA (/hseq/capa) — CAPA
One CAPA can cover several NCRs, incidents, hazards or SCARs that share a root cause. Each action has an owner and a due date; owners can mark their own actions done and get reminders when overdue. When the last action is done, the CAPA moves to an effectiveness check 30–90 days later. Effective closes it; not effective reopens it for new actions.
Inspections & NCR (/hseq/quality)
Checklist templates for goods receipt, production, delivery and site walks. Site templates can be scheduled (daily, weekly, monthly, quarterly) with an inspector; overdue inspections send reminders. A failed checklist item can automatically raise a hazard, a CAPA or an NCR. Certificates of analysis are kept here too.
Supplier quality (/hseq/suppliers)
- SCAR — corrective action request sent to the supplier portal (
/portal/scars). The supplier replies with containment, root cause, corrective and preventive actions; you accept or send it back. - Certificates — HACCP, ISO and others with expiry. Expired certificates marked blocking stop purchase orders and goods receipts from that supplier; others only warn. Reminders before expiry.
- Scorecard — inspection pass rate per supplier; it fills the quality line of supplier evaluations.
Safety (/hseq/safety)
Incidents and near-misses, hazards with likelihood × severity scored before and after controls, PPE issue, permits to work. Corrective actions are raised as CAPAs.
HR & Payroll
People records, org structure, contracts, leave, events, polls, attendance, timesheets, shifts, performance, training, payroll with a configurable rules engine, statutory packages, careers and hiring.
Sustainability (ESG)
Scope 1, 2 and 3 emissions from existing Uktupus data, energy, water and waste per site, workforce and community figures, governance, supplier ESG questionnaires, targets, data collection tasks and the yearly VSME report. Product carbon footprint and CBAM are an add-on.